HP DeskJet 2955
3.7Editor score
Wireless printing capability
Compact home design
AI print optimization
In this guide
Finding a reliable cheap fax machine can be challenging in today's digital landscape. Many businesses still require fax capabilities for legal documents and secure communications. This guide explores affordable models that balance cost with essential functionality.
We evaluated ten top-rated fax machines based on transmission speed, paper capacity, and user reviews. Our analysis focuses on value, durability, and ease of use for small offices and home users seeking practical solutions without overspending.
Each product entry highlights key specifications, pros, cons, and specific use cases. Prices and availability fluctuate, so always verify the latest details before purchasing. This curated list ensures you make an informed decision for your unique needs.
Top 3 Picks for Best Cheap Fax Machine
Canon PIXMA TR4720
3.8Editor score
Built-in fax function
Auto document feeder
Mobile printing support
Canon PIXMA TR8620a
4.0Editor score
Voice activated printing
Dual paper trays
Smart reorder ink
Top 10 Best Cheap Fax Machine in 2026 Compared
The following table provides a side-by-side comparison of all ten fax machines. It highlights key specifications and features to help you quickly identify the model that best fits your operational requirements and budget constraints.
ProductsSpecificationsEditor scorePrice
Editor's Choice
Brother FAX-575
400×400 dpi copy
512 KB memory
50 sheet capacity
4.1Editor score
Editor's Choice
Brother FAX-575 Renewed
Renewed condition
15 sec transmit
25 page memory
3.8Editor score
Best Premium
Sharp UXB20
24 page memory
Caller ID ready
30 speed dial
3.3Editor score
HP DeskJet 2955
Dual band wifi
60 sheet tray
AI printing
3.7Editor score
Canon PIXMA TR4720
100 sheet tray
Auto document feeder
Four-in-one
3.8Editor score
Canon MAXIFY MB2720
500 sheet capacity
Business class
High duty cycle
3.9Editor score
Canon PIXMA TR8620a
Alexa compatible
200 sheet cap
Auto duplex
4.0Editor score
Brother IntelliFAX-2840
Laser technology
21 ppm speed
200×300 dpi
3.9Editor score
Brother IntelliFax 575 Renewed
Thermal transfer
10 sheet ADF
Energy Star
3.3Editor score
Panasonic KX-FHD331
Plain paper
Caller ID
6-month warranty
2.7Editor score
1. Brother FAX-575 – Best Overall Value
Brother FAX-575
512 KB memory
9600 BPS modem
50 sheet capacity
The Brother FAX-575 stands out as a robust option for those seeking a dependable fax machine. It offers a rating of 4.1 stars, reflecting user satisfaction with its core functionalities. Its standout quality lies in its balance of speed and memory capacity.
Pros
- Easy operation
- High resolution copying
- Fast transmission speed
- Reliable brand
- Good paper capacity
Cons
- Higher upfront cost
- Basic design features
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This machine features a 9,600 BPS fax modem, allowing transmissions in about 15 seconds per page. The 512 KB memory can store up to 25 pages, ensuring you don't miss documents during busy periods. Black-and-white copying reaches 400 x 400 dpi resolution for clear output.
While the cost is higher than some alternatives, the durability and performance justify the investment. The 50-sheet paper capacity reduces refills. Some users note the design is basic, but this often translates to fewer mechanical failures over time.
Ideal for small offices needing consistent faxing without internet dependencies. The Brother brand reputation adds confidence. If you prioritize reliability and speed over modern digital features, this model remains a top contender in the affordable sector.
Efficient Document Handling
The large memory buffer allows for queueing documents efficiently, preventing workflow interruptions during high-volume faxing sessions.
Clear Output Quality
With 400 x 400 dpi resolution, text and signatures remain sharp, ensuring professional presentation for all outgoing documents.
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2. Brother FAX-575 Renewed – Best Refurbished Option
Brother FAX-575 Renewed
Renewed condition
Same specs as new
Lower price point
This renewed version of the Brother FAX-575 offers the same technical specifications at a lower price point. With a 3.8 rating, it appeals to budget-conscious buyers willing to accept a refurbished unit. It maintains the original speed and memory capabilities.
Pros
- Cost-effective choice
- Same core features
- Functional performance
- Eco-friendly
- Tested by experts
Cons
- Warranty may vary
- Cosmetic imperfections possible
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Users benefit from 512 KB memory and 15-second transmission times without paying full retail. The renewed process typically includes testing to ensure functionality. This makes it a smart choice for temporary setups or limited budgets needing essential fax services.
Trade-offs include potential cosmetic wear and variable warranty terms compared to new units. However, performance remains consistent with the original model. Ensure you check seller ratings for refurbishment quality to avoid issues with used electronics.
Recommended for users prioritizing value over pristine condition. If you need a working fax machine for occasional use, this model delivers reliability at a reduced cost. It bridges the gap between affordability and functional quality.
Sustainable Purchasing
Buying renewed reduces electronic waste, contributing to environmental sustainability while securing necessary office equipment at a reduced cost.
Functional Reliability
Despite being refurbished, the core mechanical and electronic components function as designed, ensuring consistent document processing.
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3. Sharp UXB20 – Best Inkjet Solution
Sharp UXB20
Inkjet technology
Caller ID ready
30 speed dial
The Sharp UXB20 is an inkjet fax machine designed for home or light office use. It holds a 3.3 rating, reflecting mixed user experiences. Its unique selling point is the use of inkjet technology for printing and faxing tasks.
Pros
- Caller ID ready
- 30 speed dial presets
- Multi-copy capability
- Standard handset included
- Memory buffer available
Cons
- Lower user rating
- Ink maintenance required
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Features include caller ID readiness and 30 speed dial presets for quick contact storage. The 449 KB memory supports up to 24 pages out of paper. This allows faxing even when paper runs out, preventing missed communications.
Inkjet technology can be cost-effective for color documents but requires maintenance. Some users report lower satisfaction compared to laser models. The multi-copy function allows up to 99 copies, useful for duplicating forms or notices.
Best suited for users needing color capabilities alongside faxing. If ink costs are manageable, this machine offers versatility. It is ideal for businesses that occasionally need color output but require standard fax functionality daily.
Out-of-Paper Memory
The 24-page memory buffer ensures documents aren't lost when paper jams or runs out, enhancing reliability.
Speed Dial Efficiency
Storing 30 frequent contacts on speed dial simplifies sending faxes to common recipients without manual entry.
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4. HP DeskJet 2955 – Best Budget Multifunction
HP DeskJet 2955
Dual-band wireless
60 sheet tray
HP AI features
The HP DeskJet 2955 is primarily a multifunction printer that supports faxing via mobile apps. With a 3.7 rating, it is ideal for home users needing wireless printing and occasional faxing. It includes a 3-month trial of Instant Ink, reducing initial costs.
Pros
- Wireless capability
- Compact design
- Instant Ink included
- AI optimization
- Versatile printing
Cons
- Fax requires app setup
- Lower print speed
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Key features include dual-band Wi-Fi for reliable connections and an intuitive LCD control panel. HP AI optimizes web page prints to save ink. The compact design fits easily into home office spaces without sacrificing essential functionality for document handling.
Faxing is done through the HP app rather than a dedicated physical line. This may limit use for those requiring landline faxing. However, the wireless nature supports modern workflows. Print speed is moderate at 7.5 ppm black.
Recommended for tech-savvy users comfortable with app-based operations. If you need a cheap all-in-one solution for printing and rare faxing, this is a strong budget contender. It maximizes value through smart features and connectivity.
Smart Connectivity
Wireless connectivity allows printing and scanning from multiple devices, enhancing convenience in shared home office environments.
Instant Ink Savings
The subscription service delivers ink before running out, potentially lowering long-term operational costs significantly.
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5. Canon PIXMA TR4720 – Best Wireless with Fax
Canon PIXMA TR4720
Built-in fax
Auto document feeder
Mobile printing
The Canon PIXMA TR4720 combines printing, scanning, copying, and faxing in one compact device. It holds a 3.8 rating. A standout feature is the built-in fax capability alongside a 100-sheet front paper tray, making it highly versatile for small businesses.
Pros
- Built-in fax module
- Auto document feeder
- Mobile app integration
- 100 sheet tray
- Borderless photo prints
Cons
- Setup can be complex
- Ink costs vary
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It supports mobile printing via the Canon PRINT app and includes an auto document feeder for multi-page tasks. This reduces manual effort when copying or scanning documents. The printer can handle borderless photos up to 8.5×11 inches, useful for brochures.
Setup is straightforward with the app, but some users find initial configuration tricky. Ink cartridges require regular monitoring. The 100-sheet capacity helps maintain workflow efficiency. This model balances functionality with compact design effectively.
Ideal for home offices needing a true 4-in-1 machine. If you want dedicated fax support with wireless convenience, this is a reliable choice. It simplifies document management by consolidating multiple tools into one footprint.
Document Handling
The auto document feeder streamlines multi-page scanning and copying, saving time compared to manual sheet feeding.
Mobile Integration
Mobile printing capabilities allow staff to send documents directly from phones, increasing flexibility in the office.
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6. Canon MAXIFY MB2720 – Best Business Class
Canon MAXIFY MB2720
500 sheet capacity
High duty cycle
DRHD Inks
The Canon MAXIFY MB2720 is designed for business needs with a high duty cycle. It has a 3.9 rating. With a 500-sheet combined capacity and 20,000-page monthly duty cycle, it is built to handle demanding office environments efficiently.
Pros
- 500 sheet paper capacity
- 20,000 page duty cycle
- Highlighter resistant text
- Mobile scan and copy
- US-based support
Cons
- Larger footprint
- Higher initial price
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Text is sharp and resistant to smudging thanks to DRHD Inks. This ensures documents remain professional even when highlighted or exposed to handling. The device supports mobile scanning and copying, extending functionality beyond basic printing tasks for modern workflows.
US-based service and support provide peace of mind for critical business operations. The larger footprint requires dedicated space, but the capacity justifies it. It is a robust solution for organizations that cannot afford downtime or frequent refills.
Recommended for small businesses requiring heavy usage. If volume is a priority, this machine offers longevity. The combination of speed, capacity, and support makes it a solid investment for operational continuity in professional settings.
High Volume Durability
A 20,000-page duty cycle ensures the machine can handle heavy loads without degradation, supporting busy workdays.
Smudge Resistant Output
DRHD Inks ensure text remains legible and professional even when marked with highlighters, enhancing document quality.
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7. Canon PIXMA TR8620a – Best Smart Features
Canon PIXMA TR8620a
Alexa integration
200 sheet capacity
Auto duplex printing
The Canon PIXMA TR8620a offers advanced smart features with Alexa integration. It holds a 4.0 rating. Its standout quality is the ability to track ink levels via voice assistant and automate reordering, ensuring you never run out unexpectedly.
Pros
- Smart ink reordering
- Voice control support
- Auto 2-sided printing
- 200 sheet capacity
- High speed output
Cons
- Higher price
- Setup complexity
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It supports auto 2-sided printing to save paper and offers a 200-sheet capacity split between cassette and rear feed. Print speeds reach 15 pages per minute in black. The 1000-page duty cycle suits light to medium office use effectively.
Smart reorders require enrollment but no subscription fee. This automated workflow simplifies maintenance. The higher price reflects these premium capabilities. Users appreciate the convenience of voice commands for basic tasks like discovery or ink monitoring.
Ideal for tech-forward homes wanting convenience. If you value automation and speed, this model is worth the investment. It reduces manual tracking tasks, allowing you to focus on document creation rather than supply management.
Smart Reordering
Enrolling in Smart Reorders ensures supplies arrive just when needed, eliminating last-minute shortages and supply stress.
Voice Control
Using Alexa allows hands-free operation, which is particularly useful in multitasking environments where manual input is slow.
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8. Brother IntelliFAX-2840 – Best Laser Fax
Brother IntelliFAX-2840
Laser technology
21 ppm speed
200×300 dpi
The Brother IntelliFAX-2840 uses laser technology for faxing. It holds a 3.9 rating. Laser printing offers sharp, durable output that does not smudge. With 21 ppm speed, it is one of the faster dedicated fax machines available.
Pros
- Laser print quality
- 21 ppm transmission
- Durable output
- Standalone device
- Cost-effective printing
Cons
- No network ready
- Bulky design
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It is designed as a standalone unit without network dependencies. This ensures security for sensitive documents transmitted directly via phone lines. The 200×300 dpi resolution provides clear text and logos suitable for professional business correspondence needs.
While not network-ready, the reliability of laser tech offsets this. It may be bulkier than inkjet models. If you prioritize speed and longevity of prints, this is a strong choice. It avoids ink drying issues entirely.
Recommended for offices needing high-speed, clear faxes. If you send many legal or formal documents, laser is superior. It simplifies maintenance by removing liquid ink from the equation, reducing potential for leaks or stains.
Laser Durability
Laser toner produces prints that are resistant to water and smudging, preserving document integrity over time.
Standalone Security
Without network connectivity, transmission risks are minimized, offering a secure channel for confidential information.
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9. Brother IntelliFax 575 Thermal – Best Thermal Renewed
Brother IntelliFax 575 Renewed
Thermal transfer
50 sheet tray
Energy Star rated
This renewed thermal transfer model from Brother offers a straightforward faxing solution. It holds a 3.3 rating. Thermal fax machines are known for simplicity. The Energy Star rating ensures energy efficiency, which can lower operating costs over time.
Pros
- Energy Star certified
- Simple operation
- Compact design
- Renewed reliability
- Low maintenance
Cons
- Thermal paper required
- Basic functions only
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It includes a 50-sheet input tray and 10-sheet ADF for basic automation. The 400×400 dpi resolution is standard for clear text output. Thermal transfer means no liquid ink is needed, reducing maintenance and mess in office environments.
Cost is a major advantage for renewed units. While thermal paper may be slightly more expensive than plain paper, the machine itself is affordable. This model suits users needing basic fax without complex features or digital connectivity requirements.
Ideal for small businesses with minimal tech needs. If you prefer simple analog solutions, this works well. It provides essential communication capabilities without overwhelming features, making it accessible for all skill levels.
Energy Efficiency
Energy Star certification ensures lower power consumption during operation and standby, contributing to green office initiatives.
Simple Maintenance
Using thermal transfer eliminates liquid ink maintenance, reducing the potential for clogs and spills during routine operation.
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10. Panasonic KX-FHD331 – Best Plain Paper Option
Panasonic KX-FHD331
Plain paper use
Caller ID
6-month warranty
The Panasonic KX-FHD331 is a plain paper fax machine designed for simplicity. It holds a 2.7 rating. Using plain paper avoids the need for special thermal rolls. The caller ID compatible feature helps filter incoming transmissions efficiently.
Pros
- Uses plain paper
- Caller ID compatible
- Answering interface
- 9.6 Kbps modem
- 6-month warranty
Cons
- Lower user rating
- Limited features
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It interfaces with an answering machine, providing integrated voice and fax management. The 9.6 Kbps modem speed is standard but slower than modern options. This model is straightforward, making it easy to set up and maintain without technical expertise.
The 6-month warranty offers basic protection. While the rating is lower, users who value plain paper output find it useful. It avoids the fading associated with thermal paper. This ensures documents remain legible for longer archival periods.
Recommended for users needing basic plain paper faxing. If you want standard paper for professional documents without extra features, this fits. It is a no-frills solution for those prioritizing document longevity over speed.
Plain Paper Advantage
Using standard copy paper ensures better archival quality compared to thermal paper which tends to fade over time.
Integrated Interface
The answering machine interface allows for seamless voice and fax handling within a single system layout.
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Buying Guide – How to Choose the Best Cheap Fax Machine
Selecting the right fax machine requires balancing cost with functionality. This guide outlines key factors to consider before purchasing.
Transmission Speed
Transmission speed determines how quickly documents are sent. Look for modems with at least 9600 bps for efficient transfer. Faster speeds reduce phone line usage and waiting times.
Prioritize faster modems if you send multiple pages daily to improve workflow efficiency.
Paper Capacity
A larger paper capacity means fewer refills during busy periods. Models with 50 to 100 sheets are generally sufficient for home use. Business models may offer 500 sheets for high volume.
Choose a tray size that matches your expected monthly volume to avoid interruptions.
Memory Buffer
Memory allows the machine to store pages before sending. This is crucial if you run out of paper or the line is busy. Look for models with at least 25 page storage.
Ensure adequate memory to queue documents and prevent lost transmissions during errors.
Print Technology
Thermal faxes use special paper that can fade. Laser and inkjet use plain paper, which is better for archiving. Consider if you need permanent records.
Select laser or inkjet for long-term document retention and professional presentation.
Connectivity
Modern machines offer wireless or mobile app support. This allows remote printing and scanning. Ensure compatibility with your devices like smartphones or tablets.
Opt for wireless models if you need to print from mobile devices regularly.
Additional Features
Features like caller ID, auto-dial, and auto document feeders enhance convenience. These reduce manual work. Decide which extras are necessary for your workflow.
Focus on features that save time rather than adding unnecessary complexity.
Cost of Ownership
Consider ink or toner costs, not just the upfront price. Some machines require proprietary cartridges. Calculate the cost per page over the expected lifespan of the device.
Check supply availability to ensure long-term affordability and maintenance.
Warranty and Support
A warranty protects against defects. Standard warranties range from 90 days to a year. Brands with good support reputations reduce repair hassles.
Verify warranty terms before buying to ensure peace of mind after purchase.
How to Use and Care for Your Fax Machine
To use your fax machine effectively, ensure the phone line is connected securely. Load paper correctly in the tray to avoid jams. Enter recipient numbers carefully using the keypad or speed dial.
Regular maintenance includes cleaning the scanner glass with a soft cloth. Replace ink or toner when notifications appear. Keep the device in a cool, dry place to prevent overheating.
Avoid placing heavy objects on the fax machine. If it is not used for a long time, remove paper to prevent jams. Test with a self-fax to ensure functionality before sending important documents.
Frequently Asked Questions
What is the difference between thermal and plain paper faxes?
Thermal faxes use special heat-sensitive paper that may fade over time. Plain paper faxes use standard copy paper which is better for archiving. Thermal models are often cheaper but less durable for long storage.
Can I use a fax machine without a landline?
Traditional fax machines require a landline. However, some modern all-in-one printers support internet faxing via apps. This allows sending faxes through email or cloud services without a physical phone line.
How do I clear a paper jam?
Open the machine covers and gently remove stuck paper. Avoid tearing the paper to leave fragments. Check rollers for debris and ensure trays are loaded straight. Reassemble carefully before testing.
What does the memory feature do?
The memory feature stores documents temporarily before sending. If the line is busy, it retries. If paper runs out, it holds the job until paper is refilled. This prevents lost documents during busy work periods.
Are fax machines still relevant?
Yes, industries like law and healthcare often require faxing for compliance. While emails are common, faxing ensures secure transmission and legal verification. Many offices still rely on dedicated fax hardware.
How do I choose between inkjet and laser for faxing?
Laser faxes offer durable, waterproof output. Inkjet allows for color documents. If you need standard text, laser is often cheaper long-term. Choose inkjet if you need occasional color output.
Final Thoughts on Choosing the Best Cheap Fax Machine
Choosing a cheap fax machine depends on your specific needs. For budget buyers, the HP DeskJet 2955 offers versatility. For value, the Canon PIXMA TR4720 balances features well.
Prioritize reliability and paper capacity. If you need high speed, consider laser options. Ensure connectivity matches your workflow. A reliable machine saves time and frustration over the long term.
Prices and models change frequently. Check current listings before buying to ensure availability. This guide helps you navigate options to find a fax machine that fits your operational needs.